OBJECTIVE Seeking a position in which my skills can be of mutual benefit with the opportunity for growth.

WORK EXPERIENCE

LAR Operations Scheduler

    Phillips 66 / Carson, CA

    Principal Technical Services .Irvine , CA  4/16/2013-4/9/2014

Payroll Duties:

·         Update and maintain payroll files

·         Updated, maintained, and scheduled all union employees

·         Audit employee payroll daily for errors and send communications out to the shift supervisors

·         Enter Exceptions and adjustments for payroll

·         Monitor fatigue and entered into tracking report for month end reports

·         Ran all call outs for available or emergency overtime

·         Tracked, logged and audit of all sign in sheets of Carson Refinery employees

·         Daily meetings with Shift supervisors for updates on projects and any forecasted overtime

LAR HR/Payroll Administrative Assistant

    Phillips 66 / Wilmington, CA

    Principal Technical Services .Irvine , CA  2/16/2013-4/16/2013

Payroll Duties:

·         Update and maintain payroll files

·         Execute payroll processing activities including generating accurate data into SAP/CATS

·         Audit employee payroll daily for errors and send communications out to the shift supervisors
Enter Exceptions and adjustments for payroll

·         Monitor fatigue exception forms and enter into tracking report

·         Tracking and auditing of all attestations for Carson & Wilmington

·         Release letters for Union Meetings and Grievance meetings upon request

·         Payroll corrections and issuing of makeup checks of employee

·         Ran Daily /Weekly reports in SAP & SE for auditing purposes

·         Processed full cycle of bi-weekly payroll per the company policies and collective bargaining agreement

·         Process of USW Hourly Vacation Payouts

Human Resource Assistance Duties:

·         Fatigue policy tracking

·         ACP tracking

·         Scheduling of interviews for new hires

·         Receiving and outgoing mail

·         Check requests

·         Creating new hire interview packets for panel

·         Entering Absence reporting forms for ACP

·         Assisting in audit projects for arbitrations

·         Provide a full range of administrative duties including projects with minimum supervision

TRACK ADMINISTRATOR

    Tesoro Refining & Marketing Company LA Refinery/ Wilmington, CA

    Principal Technical Services .Irvine , CA  12/12- 2/15/2013

·         Process IN’s & OUT’S in TRACK Software

·         Receive  Exception Forms & Process Overrides Daily

·         Assign Schedules for Contractors

·         Tracking of project activity & cost

·         Prepared daily reports for Allocated & Non Allocated Hours

·         Worked under set time lines due to TAR Schedule

PROJECT ENGINEER ADMINISTRATOR

      Statco Engineering & Fabrication Inc., Huntington Beach , CA   08/11 to 12/12

·         Setup & closing of projects

·         Obtaining quotes from vendors & customer

·         Entering and issuing of Purchase Orders

·         Purchasing all parts, equipment ,and materials for project

·         Tracking of project activity ,cost, and schedule

·         Maintained relationships with vendors to negotiate the best pricing

·         Prepared daily activity reports for Engineers & Salesman

·         Communicated with vendors & customer on a daily basis

·         Worked under set time lines due to out of state projects on the East Coast

·         Prepared all timesheets for weekly payroll and sub-contractor payroll

·         Maintaining all project invoicing per terms stated in each quote

·         Document Control for project audits twice a year

·         Allocated all costs to projects for planning

    PROJECT ENGINEER ADMINISTRATOR

      Recon Refractory & Engineering Inc, Long Beach , Ca   03/05 to 06/10

·         Provided support to Project Managers & Engineers

·         Responsible for setup & closing of jobs

·         Responsible for 1-20 jobs running at the same time

·         Met with client on daily basis for updates & progress

·         Writing & tracking of Purchase Orders

·         Material Pricing , Equipment  Tracking & Ordering

·         Prepared cost timelines in Microsoft Projects & P6

·         Invoiced & prepared all billing packages

·         Audits on current and past job for reconciliation of costs ( $50,000 - $5.5 million)

·         Knowledgeable of  Refractory & Mechanical Terminology

·         Knowledgeable of Refinery Equipment & Units

·         Familiar with Oracle/Primavera ( 3-day basic course for planning)

·         Updated daily Manpower reports & Costs to Client

·         Payroll done weekly ( 5 -200 man crew)

·         Prepared Budget Forecasting

·         Created reports for summary of job costs daily

·         Matching and batching of invoices from vendors

·         Coordinated travel, training and meetings for employees

·         Planned & coordinated on-site Safety Lunches

LEAD TIMEKEEPER/SUPERVISOR

·         Supervised 1-5 Timekeepers

·         Collected  employee sensitive material for HR department

·         Managed & delegated work

·         Hiring & training of Timekeepers

·         Tracking of all costs towards jobs onsite & offsite

·         Invoicing in CCTS/ Maximo/Oracle

·         Worked under set cut off times

·         Checked all work done by timekeepers before client sign-off

·         Worked closely with Project Manager & Operation Manager for updates

ACCOUNTS RECEIVABLE / TIMEKEEPER 

·         Collecting & reconciling  daily time

·         Inputting into cost tracking

·         Meeting daily deadlines

·         Organizing & filling

·         Invoicing in CCTS/Oracle

·         Material & Equipment knowledge

·         Knowledge on Interac Software

·         Prepared invoicing for billing

·         Matched & entered all checks for payment

·         Knowledgeable of TRACK ,BOE, SAP, & Schedule Express

·         Proficient in Microsoft Excel, Word, Access, Power point, Projects, CCTS, Maximo, PFW, Star, Maynard,

Interac, SAP,& QuickBooks,

·         Ability to organize, multi-task, and manage time

·         Knowledgeable of full cycle of Receivable & Payables

·         Experienced in auditing of job files

·         Advanced skills in10-key by touch 10,000 + KPH

·         Experience in Payroll Processing

·         Material Pricing & Equipment Tracking

·         Oracle/Primavera- 3 day course

·         50 wpm

·         Able to create excel worksheets, pivot tables, graphs, gant charts

·         Knowledgeable of pay formulas, mechanical & refractory crafts

·         Willing & Able to travel

·         Reliable ,Responsible, Self Starter

·         Outgoing & Communicates well with others

03/06- 06/10

07/05- 03/06

08/04-08/05